Customers And Vendors System covers all issues related to both sales and purchases work cycle, and related statements
Customers And Vendors System Features
Purchases And Vendors
- Support recording detailed vendor’s data …
- Support add-on additional fields to define by the user.
- Support budget limit for each vendor (system will warn the user when you infect the maximum)
- Support deal with vendor as customer and determine the price and type of discount deal by
- Support multi-currency in dealing with the vendor.
Orchida-ERP includes high quality security system. The rights of each and every user are clearly defined in terms of the functions and procedures he can execute. In addition, sensitive records can be assigned to certain users or users group to reduce unauthorized access risk
- Vendors Statement for each branch separately
- Vendors Statement for all branches
- Vendors Statement of account for each currency separately
- Vendors Statement by specific currency and evaluated in local currency.
- A detailed Vendors statement including bills and items.
- Purchase invoices
- Bills discards
- Purchase Order
- Purchase Order
- Permission to receive stores
- Commercial papers (checks – Bills)
- Promised to pay
- Create a list of items, sorted by code or name
- A quick search screen
- Support many discount types based on item line.
- Support discount on the total bill before tax
- Support bonus quantities.
- Support different VAT ratios based on item line.
- Support modifying the purchase price in the item card based on the invoice prices
- Support define items on fly within the invoice directly
- The possibility to pay cash / checks from within the invoice
Orchida-ERP hosts a flexible representation for importing operations. Users can easily allocate additional expenses onto a certain purchase transaction through a “direct cost voucher”. System will automatically distribute these allocated expenses on the imported items according to the quantity and price per unit with proper GL effects as well.
- You can print barcodes of the items listed in a specific invoice (a collection of invoices)
- Support manual select of items to print Barcode for them.
- Support printing Barcode to thermal printer / Laser Printer
- Link purchase invoices and backorders to the Purchase Order
- The possibility of receiving a complete order or (what’s left of it) at once
- Enter the date of order receipt
- Support warnings by the orders that are close to the date of receipt.
Purchase order / purchase invoices can be made from the categories in the order of sale with it’s quantities
- Report with vendor item stock which are not sold by the vendor purchase price
- Support the inclusion residual vendor items stock in vendor statement .
You can search for items has been purchased with certain specifications
- Expiration date
- In a certain period
- In a specific Store
Customers And Sales
- Entering all customer info (Telephone
numbers addresses…) …
- Five additional fields for
- Define debit balance limit for each customer
- Define max. limit of Checks under collection
- Define sell price type for each customer
- Define sell discount type for each customer
- Link customers with GL tree
- Customer have multi currency accounts
Users have security level less than certain customers will not edit / make transactions with these customers.
- Statement sheet for each branch
- Statement sheet for all branch
- Statement sheet for each currency
- Statement sheet for all currencies valued by local currency
- Statement sheet for all customers
- Debit balances aging
- Cash Sales
- Debit Sales
- Installment Sales
- Sales Request
- Sales Order
- Sales Invoice
- Inventory Delivery
- Sales Return
- Cash – Visa – MasterCard
- promissory note
- List with fast items
- List of all items sorted by name / code
- Fast search window
- Discount per item
- Total discount before tax
- Total discount after tax
- Added value (per item / total)
- Sales tax (added on price / price is including tax)
- Printable invoice is full customizable
- Multiple forms of Printable invoice
- Instant calculation of bill profit
- Adding cash/checks transactions within sales window.
Comparing sales costs with sales values gives gross profit approximately. Sales profit Is calculated per:
- Entering Sell price plus installment added value
- Full control of number of installments and dates.
- Paying multiple installments together
- Statement sheet for each invoice (Paid – Discount – return – remain)
- Late unpaid installments report.
- Installment profit & trading profit report
- Supporting items with predefined barcodes
- Custom / auto generate item barcodes
- Supporting thermal / laser printers
- Supporting Barcode serial numbers
- Linking Sales invoice and returns to customer quote
- Deliver Sales quote at once/ gradually
- Enter final delivery date
- Alarm with quotes reached delivery date.
- Detailed statement for each quote: (required items – delivered – returned – cash collected) transactions.
- Quotes statement: required value – delivered value – remain value
- Entering Cashier nr. and shift nr. for each machine.
- Payment Methods: cash/visa/MasterCard/Coupons
- Define Sell price type for each branch
- Control changing the cashier shifts
- Support promotions (discounts / gift per items)
- Support items return within P.O.S. window
- Security right for changing price.
- Supporting Touch Screens
- Sell price type per each branch
- Control of visible items in each branch
- Control of visible customers in each branch
- Control of each branch users
- All System reports are generated for single / multi branches.
- Linking Remote branches through the internet
- All data transmitted through the internet is encrypted and compressed to establish data security and enhance bandwidth utilization
Customers And Vendors System Advantages
- Entering all customer info (Telephone numbers addresses…) …
- grouping customers to geographical areas in multilevel regions, this help in analyzing sales based on geographical distributions
- Sales analysis for clients / represintord / geographical regions
- Users have security level less than certain customers will not edit / make transactions with these customers.
- Statement sheet per branch, per currency , or grossed
- Full customizable design for the printed invoiceand vouchers.
- Covering all steps for purchase, sell work cycle including issuing of bills – quotations – sell order – Orders – Deliveries
- Supports reserving stock items until delivered
- Supports installment sales, and complete follow-up for installment collections
- Flexible and easy way to set policies and prices for various outlets
- Handling temporary and successive discounts and priceces offered in sale seasons
- Controls debit edges for customers
Business activities that need the solution.
- This is a basic system, and it needs all companies and businesses and industries. As well as sales outlets and shops.
- Import and export companies need to activate the system of letters of credit for the distribution count and freight charges for imported varieties.
- Agricultural brokers companies covered in the system.
- All installment based companies
- Wholesale food trade and supermarkets may need to POS addition to this system system.
- Multy outlets companies can easily connect their showrooms and outlets through composit offline and online system.
Devices and accessories
- Barcode Reader
- Barcode Printer
- Printer A4