The success of a SharePoint project is predicated on the adoption of the system and the feedback from users. These projects are often driven by one or two departments and tend have more adoption challenges that other systems. Adopting the below five-point approach to provides a higher success rate for your SharePoint project.
We are experts in delivering SharePoint development for the past decade and we ensure to provide our clients with user-friendly and feature enriched applications of SharePoint. With a wide flexibility in developing SharePoint solutions, we collaborate and help our employees to complete their tasks in a successful manner. We have already accomplished several projects in various industries successfully and have a long list of satisfied customers.
SharePoint Portals and Intranet
The Intranet portal is the organization’s information & collaboration gateway for the employees, whereas an Extranet is the collaboration platform for their external ecosystem (suppliers, vendors, partners, customers, etc.).
An Intranet or an Extranet must be designed to increase adoption and usage by using our five-point approach. We start by building a relevant but rich homepage that incorporates our principle of “Information + Action”. We believe that information is usually followed by action and by incorporating the ability to act from within the portal increases the usability of the system.
SharePoint Portal Features
- Distinct identity & branding
- Multipurpose homepage
- Department, team & project sites
- Integration with other systems
- Customized search experience
- Process & Workflow automation
- One or more Line of Business Applications
- Document, Content and/or Records Management
- Reports & Analytical Dashboards
SharePoint Business Process Automation
Often referred to as workflows in the context of SharePoint. BPA is a key driving factor for user adoption and generating ROI from your SharePoint platform. Simply put, BPA is the automation of services/functions that a department or your organization provides. Internal services for HR or requesting approvals and resources such as a Sponsorship Request, Business Card Request or even a Vendor Registration Request are often candidates for automation. External services such as those provided by an organization to external audiences can also be automated using the same platform.
Businesses evolve and with that the processes also must change. These processes must be flexible and be easy to manage. A visual and configurable tool, such as Nintex should be used to enable agile development and maintenance of the processes. Choose from a gallery of available process templates that can get you started right away or bring your own specific processes. Whether you are in the Financial Services Industry, Insurance, Manufacturing Logistics and Distribution, BPA can help you reduce the paper trail, improve compliance and improve on time taken to achieve outcomes.
Document and Content Management
One of the most commonly used features in a SharePoint environment is Document and Content Management. However, in most cases this is also one of the most under-utilized features. DMS/CMS capability in SharePoint comes with all the features one can expect from an enterprise class system, including the ability to set content and compliance policies.
While SharePoint provides robust core DMS/CMS capabilities, it is best augmented with some of best-in-breed tools. G-Scan adds capabilities such as scanning, OCR and indexing, while Nintex also provides an easy to use and intuitive workflow and forms platform. On the other hand, Sharegate provides an easy to use tool for migration and management of content from and to the SharePoint platform.
A SharePoint expert can analyze your documents and data to recommend the appropriate information architecture for your organization, complete with metadata, taxonomy and approval processes. Get enhanced visibility on your documents via Search and applied meta-data and take control of your documents today!
Line of Business Applications
SharePoint is not just a software; it is a platform upon which line of business applications can be built. From integrating data using Business Connectivity Services to building self-contained applications, SharePoint can be used to manage information in a manner that reduces training cost and drives adoption. In addition to building custom applications, you can leverage a range of starter solutions to quickly onboard and prototype solutions for your needs.
Check out solutions for Asset Management, Budget Approval System, Employee Joining & Separation Management, Correspondence Management, Leave & Time Management, Attendance Management amongst others.
With SharePoint, the recommendation is to use out-of-box features as much as possible; however, given those niche cases where a custom solution is warranted; you should look for a partner that not only understands your needs, but is also an expert at the SharePoint platform.